Important privacy issue

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  • #8841
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    From: Richard Martin
    Date: Fri, 6 Apr 2018 17:08:59 +0200

    As you may know, the EU General Data Protection Regulation (GDPR) will come into force next month. However, this is not something which only relates to Europe-based people. It will also probably affect many on this list who live outside the EU. If you have data stored which you use for e-mail notifications, etc., you need to be aware and the GDPR and ensure you are compliant.

    Like a number of others on the list, I use MailChimp to send mailing shots. They have a page of information here: https://kb.mailchimp.com/binaries/content/assets/mailchimpkb/us/en/pdfs/mailchimp_gdpr_sept2017.pdf?_ga=2.145086260.1896156949.1523022207-2093111682.1513837160It gives an idea of the issues involved however you manage collected data.

    Perhaps the first important aspect is to use a double opt-in for subscriptions, whether with MailChimp or anyone else. More info here: https://kb.mailchimp.com/lists/signup-forms/about-double-opt-in(This, incidentally, is not just a theoretical problem. A storyteller friend here in Germany had to pay quite a hefty fine a few years ago for inadvertently subscribing someone to his list without using this!)

    It is also worth checking your settings. Today I discovered that I had been sending, by default, data to MailChimp’s “data science project”. I have now changed that! More info here: http://kb.mailchimp.com/accounts/login/set-account-security-options.

    This alert is principally due to my elder son, who happens to work on data protection and privacy at the Fraunhofer Institut. He called me today in no uncertain terms and ordered me to check my settings!

    HTH,
    Richard Martin
    **************
    “Small Bird’s Wisdom” is the latest upload to the video gallery of 80 folk tales
    Watch here: http://tellatale.eu/tales_small_bird.html

    “The Magic Pisspot: Swedish folk tales” (Per Gustavsson, trans. Richard Martin) published Oct. 2017
    Details: http://www.tellatale.eu/pisspot.html

    #8842
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    From: Cassandra Wye
    Date: Fri, 06 Apr 2018 15:17:35 +0000

    Thanks Richard

    You are so right.

    With the daily disclosures of the misuse of private data by Facebook and Cambridge Analytica, it behoves all of us to do better.

    Thanks for the warning

    Best wishes
    Cassandra

    #8843
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    Keymaster

    From: Richard Martin
    Date: Fri, 6 Apr 2018 17:19:23 +0200

    > On 6. Apr 2018, at 17:13, Jim Brule <jimbrule@gmail.com> wrote:
    >
    > Thanks, Richard.
    >
    > Do you know, is the double opt-in retroactive? In other words, do we need to go through and “clean up” our lists?
    > Or is it only going forward?

    A good question, so I’ll reply to the list – and making that clear here to ensure GDPR compliance 🙂

    I don’t know because after hearing my friend’s horror tale of being taken to court, I deleted all the data I’d collected over the years and started again using MailChimp and double opt-in. If you use them, they will have that information somewhere. If you use another set-up, check with them. If you do it all yourself, keep a record of all subscriptions, including IP address, time-stamp, etc. That is what you need in a court of law, apparently.

    Cheers,
    Richard Martin
    **************
    “Small Bird’s Wisdom” is the latest upload to the video gallery of 80 folk tales
    Watch here: http://tellatale.eu/tales_small_bird.html

    “The Magic Pisspot: Swedish folk tales” (Per Gustavsson, trans. Richard Martin) published Oct. 2017
    Details: http://www.tellatale.eu/pisspot.html

    #8844
    Administrator
    Keymaster

    From: Tim Sheppard
    Date: Sat, 7 Apr 2018 01:00:17 +0100

    I read that a double optin requirement is not retroactive. You can keep your list, but there are various ongoing requirements about what you keep and how you use it. However your email service provider will already be compliant and be able to give you guidance.

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